HP OfficeJet Pro 9025e Review: Unleash Productivity with Power, Security, and All-in-One Smart Features

In today’s fast-paced world, small businesses and demanding home offices need a printer that keeps up. The HP OfficeJet Pro 9025e promises to be that productivity powerhouse, boasting blazing speeds, professional-quality color printing, and robust security features to protect your workflow. It also introduces HP+, a new program including Instant Ink (an ink delivery subscription service), potentially streamlining printing costs.

But is the OfficeJet Pro 9025e truly the upgrade your business needs? This in-depth review will examine its performance, smart features, HP+ value, and ultimately help you decide if it’s the right investment.

Unboxing and Setup: A Refreshingly Easy Start

Connecting the printer to my Wi-Fi was where things often get frustrating with older printers, but not this time! The printer’s touchscreen walked me through the process, and it seamlessly detected my network. I was also prompted to download the HP Smart App, which turned out to be a game-changer.

The HP Smart App is genuinely intuitive. It instantly recognized my new printer, and I was ready to tackle my first print job within minutes. It’s clear that HP has put effort into making this app user-friendly, even for those who aren’t especially tech-savvy.

HP OfficeJet Pro 9025e Key Features

Key Features at a Glance

Feature	Description	Productivity Benefit
Blazing Print Speeds	Up to 24ppm (black) & 20ppm (color)	Minimizes time waiting for documents, freeing you up for other tasks
Professional-Quality Color	Crisp text, vibrant colors, up to 4800 x 1200 optimized dpi	Ensures presentations, brochures, etc. reflect the quality of your work
Auto Document Feeder	Generous capacity, handles multi-page documents	Scan, copy & fax without manual reloading, saving significant time.
HP Smart App	Intuitive mobile printing, scanning, ink checks, security settings	Streamlines printer management from anywhere, boosting efficiency
HP+ & Instant Ink	6-month free trial, cloud-based security, auto ink delivery	Potential for major cost savings for high-volume users
Fax Capability	Integrated faxing with 100-page memory	Essential for businesses that still rely on secure faxing
Automatic Two-Sided Printing	Standard feature	Cuts paper waste, saves money, eco-friendly
Dual Paper Trays	Includes multipurpose tray	Less frequent refilling, saves time
Wide Media Compatibility	Plain paper, photo paper, brochure paper, cardstock, envelopes, etc.	Handles diverse printing needs
System Compatibility	Windows, macOS, ChromeOS	Ensures it works smoothly with your existing devices
Robust Security	SSL/TLS, WPA2, Firewall, and more	Protects sensitive business data

Print Performance That Won’t Slow You Down

• The OfficeJet Pro 9025e backs up its speed claims with impressive real-world performance. Expect black and white documents at up to 24ppm, and color output at up to 20ppm. Need things even faster? Draft mode pushes speeds up to a blazing 39ppm.
• This printer is exceptionally quick at printing your first page too, in around 9 seconds for black and 10 seconds for color. This minimizes frustrating wait times at the printer.
• The OfficeJet Pro 9025e produces crisp text with a resolution of up to 1200 x1200 dpi, and stunning color with optimized resolutions of up to 4800 x 1200 dpi. This makes it perfect for everything from text-heavy reports to vibrant marketing materials.

Versatile Functionality to Handle Any Workflow

• Besides exceptional print capabilities, the OfficeJet Pro 9025e is a true multifunction powerhouse. It scans, copies, and faxes with ease.
• Its flatbed scanner and automatic document feeder handle single and double-sided documents up to 8.5 x 14 inches, with an optical resolution of up to 1200 dpi.
• Copy documents with resolution up to 600 dpi in both black and white and color.
• Built-in faxing (with up to 100-page memory) ensures compatibility with traditional business needs.

Smart Features and HP+ (Beyond the Basics of the App)

• The HP Smart App truly shines with this printer. Setup is intuitive, and it offers a wealth of functionality far beyond basic printing. Remote scanning, easy ink level checks, and security settings are all accessible from your phone.
• HP+ unlocks advanced features. Get enhanced cloud-based security, automatic printer updates, and the potential cost savings of the Instant Ink subscription service.
• Critical Note: Honestly assess whether HP+ makes sense for you. High-volume users might see significant ink savings, but if your print needs are infrequent, the value of HP+ decreases.

Paper Handling and Media Options

• Dual paper trays (including a 250-sheet multipurpose tray) minimize how often you need to refill paper, saving time.
• The printer handles a wide variety of paper types and sizes. Expect compatibility with plain paper, photo papers, brochure paper, cardstock and envelopes, in sizes ranging from 3 x 5 inches to 8.5 x 14 inches.
• Automatic duplex (two-sided) printing is included as standard, reducing paper waste and cutting costs for businesses and environmentally-conscious users.
• Borderless printing is supported on select media types (photo, brochure), allowing you to create eye-catching, truly edge-to-edge documents.

Seamless Management and System Compatibility

• Easy Printer Control: The OfficeJet Pro 9025e features a 2.7″ touchscreen for printer management, but also integrates smoothly with its embedded web server. This gives you multiple options, depending on your preference.
• Operating System Compatibility: Ensuring your existing devices will work with this printer is crucial. List supported versions of Windows and macOS. Also mention ChromeOS for a growing user base.
• Network Ready: Besides standard Wi-Fi, this printer supports Ethernet and uses protocols like LPR, SNMP, IPP, and more. This flexibility is important for some business network setups.

Technical Specs At-A-Glance

• Dimensions (W x D x H): 17.20 x 15.60 x 12.53 in
• Weight: 25.65 lb
• Power Consumption: Up to 30 watts (printing), 5.80 watts (ready), 1.22 watts (sleep), 0.08 watts (manual-Off)
• Warranty: One-year limited hardware warranty

My Experience

Setting up the OfficeJet Pro 9025e was a breeze – I had it connected to Wi-Fi and printing my first document in under 15 minutes. The HP Smart App makes everything easy, from checking ink levels right on my phone to scanning documents on the go. But my favorite feature? The automatic document feeder has been a lifesaver, especially when I needed to digitize a whole stack of old contracts.

Important Note: This printer is designed for optimal security and performance and may only function with official HP ink cartridges.

HP+ and Instant Ink: Is It Worth It?

Understanding HP+

• What it is: HP+ is a new program that gives you access to advanced features and benefits in exchange for using only genuine HP ink and activating an Instant Ink subscription.
• Benefits:
  • Enhanced cloud-based security
  • Automatic printer updates
  • Instant Ink ink delivery service (you pay a monthly fee based on pages printed, not ink used)
  • Extended warranty in some regions
  • 6-month Instant Ink trial included with the HP OfficeJet Pro 9025e

Cost Analysis: Is Instant Ink a Good Deal?

The value of Instant Ink heavily depends on how much you print. Let’s break it down:

• Low-Volume Users: If you print infrequently, traditional cartridges are likely cheaper. Instant Ink’s value comes from printing lots of pages for a flat monthly fee.
• High-Volume Users: This is where Instant Ink can offer significant savings. Let’s say you print 100 pages/month. With traditional cartridges, that could cost you $30-$40 in ink… but a comparable Instant Ink plan might be around $10/month.
• Example: Provide real cost comparisons using HP’s ink pricing and Instant Ink plans. “For traditional cartridges, printing 50 color pages might cost $25, but with Instant Ink’s mid-tier plan it could be closer to $5.”

My Experience: Setup, Value, and Considerations

• The Setup: I found activating HP+ and enrolling in Instant Ink to be straightforward through the HP Smart App.
• Does it work as promised? So far, ink has arrived before I’ve run out, which is a major convenience.
• The Business Angle: For my small design studio, the potential ink savings and the peace of mind knowing I’ll never run out of ink at a crucial moment make HP+ seem worthwhile.
• Important: With HP+, you are committed to using only HP ink. Consider this if you sometimes use third-party cartridges.

Should You Opt-In?

Ask yourself: Do I print frequently enough to justify the monthly fee? Do I value the convenience and potential savings of ink delivery? Am I comfortable being locked into using HP ink? Your answers will guide your decision.

Security in Focus

In today’s digital world, protecting sensitive business data is paramount. The OfficeJet Pro 9025e includes a suite of security features designed to safeguard your information.

Baseline Security Features

• SSL/TLS Encryption: Secures data transmitted between the printer and your devices.
• WPA2 Network Protocols: Protects your Wi-Fi connection from unauthorized access.
• Firewall: Helps block unwanted external connections to the printer.
• Password Protection: Secure printer settings and access with passwords.
• Additional Controls: Features like disabling unused ports and services further enhance security.

HP+ Enhanced Security

• Advanced Cloud-Based Protection: HP+ enabled printers benefit from real-time threat detection and automatic fixes, providing an extra layer of defense.
• Smart Security: With HP+, your printer can ‘self-heal’ from attacks, minimizing downtime and potential data breaches.

Why Security Matters Most for Small Businesses

• Limited Resources: Small businesses often lack the dedicated IT teams of larger corporations, making them more vulnerable to cyberattacks.
• Big Impact: A data breach could have devastating financial and reputational consequences for a small business.
• Proactive Protection: Investing in printers with robust security features, like the OfficeJet Pro 9025e, is a smart way to mitigate risks and protect your business’s future.

Pros and Cons of the HP OfficeJet Pro 9025e

• Blazing Speeds: Fast print speeds in both black and white and color minimize wait times.
• Professional Output: Crisp text and vibrant colors ensure your work leaves a positive impression.
• Auto Document Feeder: Effortlessly handle multi-page scanning, copying, and faxing.
• Reliable Paper Handling: Experience smooth operation with minimal jams or feed issues.
• HP Smart App: Intuitive app streamlines printing, scanning, security management, and more.
• Duplex Printing as Default: Saves paper and promotes eco-friendly practices.
• Quiet Operation: Ideal for shared workspaces where noise is a concern.
• Setup Assistance: Get up and running quickly with helpful app guidance or setup instructions.
• Clear Touchscreen: Navigate printer settings with ease.
• Minimal Maintenance: Enjoy hassle-free operation thanks to the printer’s design.
• HP+ Potential: Ink savings with Instant Ink (for high-volume users) and enhanced security features.

• Cost: The upfront price may be slightly higher than some comparable printers. It’s important to consider your long-term printing costs (and potential Instant Ink savings) to determine the true value.
• Instant Ink Complexity: The Instant Ink subscription model, while offering potential savings for high-volume users, might not be the right fit for everyone. Carefully assess your printing habits before opting in.
• Size: The printer’s footprint might be a consideration for those with limited workspace. Be sure to check the dimensions and plan accordingly.
• Potential Learning Curve: While generally user-friendly, exploring all of the features, especially those within HP+, might require some initial time investment.

Important Considerations:

• Your print volume will heavily influence whether Instant Ink is worthwhile.
• Thoroughly assess your security needs and whether HP+ aligns with them.

HP OfficeJet Pro 9025e vs. Canon MAXIFY GX7021: Ink Showdown

The OfficeJet Pro 9025e and Canon MAXIFY GX7021 are both solid all-in-one printers, but the decision comes down to how much you print and your ink budget.

Feature	OfficeJet Pro 9025e	Canon MAXIFY GX7021
Print Speed (Black ISO)	Up to 24ppm	Up to 24ppm
Print Speed (Color ISO)	Up to 20ppm	Up to 15.5ppm
Draft Print Speeds	Black: 39ppm, Color: 39ppm	–
Auto Document Feeder	Yes (generous capacity)	Yes (50-sheet, Single-Pass Duplex)
Ink System	HP+ & Instant Ink (optional)	MegaTank Ink Bottles (high yield)
Upfront Cost	$504 USD	$599 USD
Page Yield	Varies with Instant Ink Plan	6,000 BW / 14,000 Color
Cost per Page	Varies with Instant Ink	Less than 2 cents
Duty Cycle	Up to 30,000 pages/month	Up to 45,000 pages/month
Paper Capacity	250-sheet x 2 + 100-sheet	250-sheet x 2 + 100-sheet
Target User	Busy small businesses, HP+ focus	Cost-conscious, high-volume printing

At a Glance

• Speed: The OfficeJet Pro 9025e delivers slightly faster color prints and has a useful draft mode for super-speedy monochrome documents.
• Automatic Document Feeder (ADF): Canon’s GX7021 wins with single-pass duplex scanning, making double-sided document handling much faster.
• Build: While we don’t have hard durability data, the Canon likely has a slight edge due to its higher duty cycle.

It’s All About Ink

• Print Frequently: The Canon MAXIFY GX7021 has an exceptionally low cost-per-page thanks to its refillable ink tanks. It’s unbeatable for high-volume printing.
• Print Occasionally: The OfficeJet Pro 9025e, using traditional cartridges, could be more convenient if you print infrequently. This avoids potential issues with ink drying out in refillable tanks.

The Verdict

The best printer for you depends on your printing habits:

• High-volume printing? The Canon MAXIFY GX7021’s low ink costs will save substantial money over time.
• Infrequent printing? The OfficeJet Pro 9025e might be a better fit due to its ease of use.

FAQs About The HP OfficeJet Pro 9025e

General Questions

• Is the OfficeJet Pro 9025e a good printer for home or small office use? Yes! It offers a great blend of features, print quality, and ease of use, making it well-suited for most homes and smaller offices.
• Can I print from my phone or tablet? Absolutely! The HP Smart app offers easy mobile printing and even lets you scan documents using your device’s camera.
• Does the printer support AirPrint and Google Cloud Print? Yes, it’s compatible with both for seamless printing from Apple and compatible Android devices.
• Is the OfficeJet Pro 9025e a color printer? Yes, it provides vibrant color printing in addition to sharp black and white documents.

Ink Questions

• Does the OfficeJet Pro 9025e support HP Instant Ink? Yes, and it often comes with a trial period of Instant Ink, which can save you money if you print regularly.
• What if I only print occasionally, is Instant Ink still worth it? Probably not. If you print infrequently, traditional cartridges are easier to manage and there’s less risk of ink drying out.

Troubleshooting

• My printer won’t connect to my Wi-Fi network. What do I do?
  1. Ensure your Wi-Fi is working correctly.
  2. Check you entered the correct Wi-Fi password on the printer.
  3. Try moving the printer closer to your router.
  4. Consult the HP support website for detailed troubleshooting.
• The print quality is poor. How can I improve it?
  1. Make sure you’re using high-quality HP ink cartridges.
  2. Check the print quality settings in your print dialog.
  3. Run the printer’s cleaning cycle from the control panel or software.
• I’m getting a paper jam. What do I do?
  1. Turn off the printer and carefully remove the jammed paper.
  2. Check that the paper tray is loaded correctly and the paper isn’t damaged.

Features & Functionality

• Does the OfficeJet Pro 9025e have a fax function? Yes, it supports both sending and receiving faxes.
• What is the maximum paper size the printer can handle? It can handle paper sizes up to legal size (8.5 x 14 inches).
• How big is the paper tray? The main paper tray holds up to 250 sheets of plain paper.
• Does the scanner support OCR (Optical Character Recognition)? Yes, the HP software includes OCR functionality, allowing you to scan and convert printed documents into editable text.

Setup & Maintenance

• Is the OfficeJet Pro 9025e setup difficult? HP focuses on easy setup. The HP Smart app can guide you through the setup process step-by-step.
• How often should I clean the printheads? You don’t need to clean printheads regularly unless you notice print quality issues. The printer has an automatic cleaning cycle you can run when needed.

Compatibility & Software

• Does the OfficeJet Pro 9025e work with Windows and macOS? Yes, it’s fully compatible with both Windows and macOS computers.
• Is there a specific HP app I need to use the printer? The HP Smart app is recommended. It offers setup, printing, scanning, access to support, and more.
• Can I print directly from a USB flash drive? Yes, the OfficeJet Pro 9025e has a front-facing USB port for easy printing from flash drives.

Advanced Questions

• Does the printer support borderless printing? Yes, it does support borderless printing on certain paper sizes.
• Can I adjust the print resolution? Yes, the printer offers several print resolutions so you can balance quality and ink usage.
• Does the OfficeJet Pro 9025e support printing on both sides of the paper automatically? Yes, it features automatic duplex printing for convenient two-sided documents.

Conclusion

The OfficeJet Pro 9025e stands out as a reliable and well-rounded printer for most home offices. Its speed, quality output, and features like automatic duplexing make daily work tasks a breeze. While traditional cartridges might not be the most economical for high-volume printing, their convenience is perfect for occasional users.

If you’re considering the OfficeJet Pro 9025e, remember that a great printer is only one part of the perfect home office equation. Enhance your productivity and comfort with a versatile standing desk like the FLEXISPOT Electric Standing Desk – check out our full review. And for maximizing even the smallest spaces, don’t miss our blog post: 5 Space-Saving Hacks to Create a Multifunctional Home Office You’ll Love.

The OfficeJet Pro 9025e, combined with a thoughtful home office setup, empowers you to work efficiently and comfortably.